Last Updated: April 10th, 2020
What is Personal Information?
Personal information is information that identifies you as an individual. It includes not only your name and address, age and gender, but also your work history, your identification numbers, including your Social Insurance Number (SIN) and the names of your designated beneficiary(ies) and covered dependants (if applicable). Any medical or dental history provided to us in connection with Welfare claims is personal health information, which is also considered personal information, but is treated with extra sensitivity.
Aggregate information that cannot be associated with a specific individual, such as the number of claims made under a given Plan over a fixed period of time, is not personal information.
Why Does MWA Ask You For Your Personal Information?
Your personal information is essential in order to administer your Welfare, Pension, Vacation Pay, Supplementary Unemployment Plan and Legal Assistance Plan benefits. We ask for and use your personal information for the following purposes:
- Arranging for Insurance coverage where applicable.
- Administering your Pension benefits where applicable.
- Verifying your eligibility for benefits.
- Paying claims on behalf of you and your eligible dependants.
- Internal audits of benefits payouts and external audits of our management of trust monies.
- Where applicable, income tax reporting purposes or to comply with other legal requirements.
- Where necessary, preparation of reports used by the Plan Sponsor in the financial management and oversight of the Plan(s).
We may verify some of the information you give us with your employer or your union in order to administer your Welfare and Pension benefits correctly. Depending on the plan, we may also administer payments for industry funds, associations or union dues on behalf of your employer, such that you are personally identified, however, your personal health information is never collected, used or disclosed for such purposes.
Obtaining your Consent before Using your Personal Information
For plans governed by a Board of Trustees, we obtain your express consent to use your information when you complete a Member Information Card. For all other plans, we obtain your consent on an Application for Benefits, or we rely on your employer to obtain your consent to share information with MWA for the purpose of administering your benefits. We always obtain your express consent when you fill out a claim form. Your consent is implied when we can reasonably conclude that you’ve given consent by some action, or that you would consent if directly asked. For example, if your plan offers a pay-direct drug card and if you use the drug card, we can conclude that you have given us your consent to release personal information about your eligibility for benefits to our pharmacy benefit manager and your pharmacist.
If you do not consent to certain uses of information, or if you withdraw your consent after if has been given, we may not be able to provide you with a particular benefit or service. If so, we will explain the situation to you and let you know what your options are.
Use of Your SIN
We ask for your SIN for:
1.Income tax reporting purposes to comply with the requirements under the federal Income Tax Act and the Quebec Act respecting the Ministere du Revenu (if applicable).
Our Commitment to Children's Privacy:
Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 13, and no part of our website is structured to attract anyone under 13.
How to Contact Us
Should you have other questions or concerns about these privacy policies, please call us at:
Tel: 416-757-8754 or send your questions to:
Millwright Regional Council of Ontario
79 Sunrise Avenue,
Toronto ON, M4A 1A9